Document Scanning

Document Scanning In today’s fast-moving world, it is vital that all businesses are always looking to find ways to reduce costs and be more efficient. With document scanning, you can reduce significant overheads whilst improving productivity to ensure your business stays relevant and continues to grow.

Increase office space

Transform your office with document scanning by rapidly reducing the number of storage cabinets in your office, as well as reducing the amount of paperwork that needs to be performed. There are many ways that you could utilise your newfound office space in exciting and innovative ways.

You could:

  • Fit in more workstations and people to avoid having to invest in additional office space, saving the significant costs of expensive office moves.
  • Downsize to a smaller office, saving maintenance costs and receive typically lower rental costs.
  • Boost employee productivity with improved working conditions, more space, less clutter and potentially more break out space for employees to unwind in.

Safe and Secure Document Storage

Today, data is the most vital resource for most businesses, allowing them to make critical decisions based on what they learn about their customers. Critically, data must be stored safely to reduce privacy concerns.

  • Have peace of mind that document scanning abides by all necessary data protection legislation.
  • Enforce security through access rights, giving access to select individuals, ensuring that only authorised people have access.
  • You can regularly back up digital documents, ensuring that your important documents are fully-protected against any dangers that may arise (e.g. computer crash). This prevents the permanent loss of documents, reducing any consequent financial losses.

Environmentally Friendly

Scanning documents reduces the amount of printed copies that you have to produce, which can become very wasteful, especially if you print too many documents. Document scanning makes it easy to start your business’s journey towards becoming paperless. This can also save your business vital time and money by reducing the business costs for stationery and photocopying. All this helps to reduce the carbon footprint of your business to ensure your business is environmentally-friendly.

Additionally, scanned documents can be stored digitally for a long time so that you can be confident that they will not lose quality over time, unlike paper documents which can physically deteriorate over time.

Improve Customer Service and Save Time

Endlessly searching through lots of paperwork for customer information can become very laborious and time-consuming for any business. This has the potential to delay projects and affect customer service response times. However, digital documents can be easily and quickly found using a simple keyword search. When working in an office with piles of paperwork, it is very likely that an important document will be lost or take a long time to find.

With digital documents, it is very easy to choose how you would like your scanned documents to be organised, whether by client name, date, etc. This ensures that you can easily find a scanned document without delay. Searching in vain to find a paper document will be consigned to history, and you will now be able to find older documents easily that may not be as readily available for paper documents.

For hassle-free file sharing, document scanning is a great solution to help your business save time, money and move forward.

For more information about document scanning or any of our other services, please feel free to contact us by calling us on 01625 400250.